Admissions and Records Forms and Petitions

Purpose

Use this form to improve your grade point average (GPA) by discounting substandard (D, F, or NP) grades in courses you will not be repeating for GPA improvement.

What to Expect

1. Meet with an academic counselor to start the eForm petition process. A counselor must review your account and determine if you are eligible; if you are, then a counselor will start the petition process.
2. Students need to approve the petition for staff to process requests.

Steps to Approve a Petition

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Click Approve your eForm and search for your petitions by entering your seven-digit Los Rios ID (without the leading W) in the Student ID Number field.
4. Review the petition and click the Approve button to approve.
5. Admissions and Records will review the petition. If all requirements are met and the petition is approved, then your college transcript will show that renewed units and grades have been discounted but renewed grades will remain visible on your transcript as required by state regulations. You will be notified of the outcome via your preferred email address in your student record.

Requirements

1. No more than 30 units of substandard (D or F) grades may be discounted through academic renewal between the Los Rios colleges.
2. Since the end of the term in which the substandard grade was recorded:
   • A minimum of 12 consecutive months must pass before requesting academic renewal
   • A minimum of 12 units with a grade of C or P or better must be earned.
   • The above criteria will be waived for non-transfer level English, Math, Statistics and ESL courses that are no longer offered upon completion of a transfer level course in the same sequence.
   • If you have met the above requirements outside Los Rios, please submit official transcripts to verify you have met these requirements.
3. Academic renewal is not available for courses that have previously been used to fulfill requirements for a degree, certificate, or general education (AA/AS, CSU GE/IGETC) certification.
4. In some cases, "D" grades may have value for meeting local degree or certificate requirements. Please speak with a counselor for guidance based on your educational goals.
5. Acceptance of academic renewal and the adjusted GPA by other colleges and universities is at the discretion of the transfer institution.
6. Academic renewal is permanent and cannot be reversed. If approved, courses and grades will remain visible on my transcript but will not be calculated in the GPA.

Where to Submit

Meet with an academic counselor to start the eForm petition process.

Purpose

Use these forms to request exemption from non-resident tuition fees until residency is either established or re-established.

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Residency section.
4. Click on Start an AB-540 eForm or Start an AB-343 eForm.

Purpose

Use this petition to obtain permission to retake a course after you have already received a grade of "C" or better, or after you have already attempted the course three times within the Los Rios district.

What to Expect

The college is only authorized by the state to allow course repetition under the following exceptions. Provide documentation to verify your request meets the exception you are requesting repetition under. You will be notified of the outcome and next steps via your preferred email address.

Exceptions

Choose the exception(s) that applies to your situation. Only the exceptions listed below are eligible to petition for additional repeats of a course.

1. Legally mandated training requirement as a condition of continued or volunteer employment
   • Documentation must be attached to show that course repetition is necessary to complete a legally mandated training. All grades and units will be counted when calculating your GPA. (LRCCD R-7252 4.5, Title 5 §55040)
2. Significant lapse of time and/or recency requirement at another institution of higher education to which a student seeks to transfer
   • Documentation must be attached. If a recency requirement is involved, the student must be unable to satisfy the requirement without repeating the course in question. The course repeat you are petitioning will be disregarded when calculating your GPA. (LRCCD R-7252 4.5.5, Title 5 §55043)
3. Extenuating circumstances during the most recent previous attempt
   • Extenuating circumstances are verified cases of accidents, illness, or other circumstances beyond the control of the student. Documentation must be attached. The previous grade and credit will be disregarded when calculating your GPA. (LRRCD R-7252 4.6, Title 5 §55045)

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Admissions and Records section.
4. Click on Petition to Repeat a Course.

Purpose

Use this form to request enrollment verification for childcare, health insurance, or car insurance.

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Admissions and Records section.
4. Click on Enrollment Verification.

Purpose

Use this form to request permission to enroll in more than 18 units in a spring or fall semester, or more than 12 units in a summer semester.

Purpose

Use this form to enroll in a class you have been attending since before the last day to enroll or to enroll in a course you have been unable to attend due to extenuating circumstances (such as a verified accident, illness, or other circumstances beyond your control). Visit the academic calendar and select your semester and term to find the last day to enroll deadline.

What to Expect

The college is only authorized to allow late enrollments when a student has been in continuous attendance since prior to the last day to enroll or when a student is unable to attend before the last day to enroll due to extenuating circumstances. You will be notified of the outcome via your preferred email address.

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Admissions and Records section.
4. Click on Petition to Add Late.

Purpose

Use this form to drop a course after the drop deadline has passed. Visit the academic calendar and choose your semester and session to see the drop deadline.

What to Expect

Drop regulations are determined at the state level. Students may request one of the following drop actions:

• Drop with no notation and request a refund
  • Based on state regulations, students must have stopped attending the class prior to the drop with no notation deadline to be eligible for no notation. Visit the academic calendar and choose your semester and session to see the drop with no notation deadline. These petitions are sent to professors to confirm attendance.
• Excused withdrawal – "EW"
  • Students must provide supporting documentation. If a grade has been assigned, then the instructor will be asked to verify the student stopped attending before the end of the course.
• Military withdrawal – "MW"
  • Students must provide military documentation.

Requirements

Students must provide a justification for their drop request. We encourage students to provide supporting documentation, if applicable. Supporting documentation should be dated for the term date range (for example, the term date range for fall 2023 classes would be August 2023 through December 2023).

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Admissions and Records section.
4. Click on Petition to Late Drop a Course.

Purpose

Use this form to request reinstatement of eligibility for Priority Registration and/or the California College Promise Grant (CCPG) that was lost due to academic/progress probation in two primary terms or attempting more than 90 degree applicable units.

What to Expect

Upon approval, eligibility for Priority Registration and/or the California College Promise Grant will be restored. You will be notified of the outcome via your preferred email address.

Requirements

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Admissions and Records section.
4. Click on Appeal Loss of Priority/CCPG.

Purpose

Use this form to update your academic major and/or educational goal.

What to Expect

Major changes may impact eligibility or participation in programs and services, including financial aid. We advise students to discuss changing majors with a program and/or service offices before making a change to their major.

Where to Submit

1. Log in to eServices.
2. Click on Academic Records.
3. Click on Change Major.

Verify Your Information

Prior to submitting a refund request, please verify the following:

1. Your eServices Financial Account shows a credit balance due.
2. You have dropped the courses for which you are requesting a refund by the required deadline.
3. We have your correct address on file.

Review Policies

Next, make sure you have reviewed and understand the following:

• Refund Policies and Deadlines
• Tuition and Fee Descriptions

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Student Financials section.
4. Click on Request a Refund.

Purpose

Use this form is to request reclassification of your residence status for tuition purposes.

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Residency section.
4. Click on Start Residency Reclass/Appeal.

Purpose

Use this form to change the following information:

• Date of birth
• Gender
• High school graduation status
• Other data

All requests require a photo ID and supporting documentation, if applicable.

Do not use this form to update your contact information. You can updated your mailing address, contact information, and emergency alert information in eServices.

If you are or were a Los Rios employee, then you cannot change your primary name or SSN. Contact Human Resources at (916) 568-3165 if you have questions about this.

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Admissions and Records section.
4. Click on Student Data Change.

Purpose

Use this petition to request permission to miss a portion of one class to attend another class with an overlapping schedule when the overlap is needed for reasons other than scheduling convenience.

What to Expect

The petition will be routed to and require permission from your professor.

Where to Submit

1. Log in to eServices.
2. Click on Student eForms and Petitions.
3. Open the Admissions and Records section.
4. Click on Petition for Time Conflict.

Submitting an Add/Drop Request

We recommend that you also submit an add/drop form for the course you intend to enroll in, so Admissions can enroll you immediately if your petition is approved. Students can submit add/drop requests in the supporting documents section.

• American River College Add/Drop Request
• Cosumnes River College Add/Drop Request
• Folsom Lake College Add/Drop Request
• Sacramento City College Add/Drop Request